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  • Faithful to my Homeland, the Republic of Poland

     

  • PASSPORT FOR A MINOR CHILD AGED 0 TO 13

  • A 5-year passport for a child which has a PESEL number is issued within 8 weeks approximately from the date of submission of a complete passport application.

     

    A 5-year passport for a child which PESEL number is conferred through a consul is issued within 9 weeks approximately from the date of submission of a complete passport application.

     

    If circumstances do not allow you to apply for a passport in advance and there is an urgent need to go abroad and have a valid passport, there is a possibility of additional application for a temporary passport issued for a period of waiting for a 5-year passport. This document, valid for 1 year, will fulfil all functions of the 5-year passport. Date of its production and collection is agreed with the consulate’s employee - usually 3 weeks.

     

    The passport application of a minor child must be submitted in person by both parents or legal guardian(s) and collected in person by one parent or guardian.

     

    The presence of a minor under the age of 5 at a passport meeting is not required.

    In the case of minors more than 5 years old, the child's presence at the meeting is required.

    From children over 12 years old fingerprints are taken.

     

    The passport contains a microprocessor (a chip), which encodes biometric data of the passport’s holder (biometric data: a facial image and fingerprints placed in the passport documents in electronic form).

     

    Consular fees:

    -     a 5-year passport for a child aged 0 to 13 -  £ 28,

    -     a temporary passport for a period of waiting for a 5-year passport - £ 12,

    -     a new passport issued before the expiry of the current passport, if the passport has been lost or destroyed for reasons attributable to a parent of a holder - £ 167.

     

    Documents required to apply for a 5-year passport:

     

    Being prepared  for the passport meeting at the consulate will allow you to get the new passports in the above terms. Lack of the necessary attachments to the passport application may require an applicant to reschedule an appointment and extension of passport procedures, it can also expose you to stress, inconvenience and additional costs such as the need to reschedule the planned trip.

     

    BEFORE VISITING THE CONSULATE PLEASE CHECK WHETHER YOU HAVE ALL DOCUMENTS LISTED BELOW:

     

    1. A filled in passport application form - an application form is available only at the consulate; If you need to apply for a temporary passport and 5-year passport at the same time, 2 applications must be completed. Applications must be completed thoroughly, accurately and legibly, in CAPITAL LETTERS.

    NOTE: It is not possible to print a passport form from the consulate’s website or receive it by post.

     

    2. A one colour (biometric) photograph, measuring 3.5 cm x 4.5 cm, taken within the last 6 months, on a plain white background, focus and having a good showing clear eyes and face from both sides from the top of the head to the top of the shoulders, face must occupy 70-80% of the photograph. The photograph is supposed to present a person without a hat and without dark glasses, looking straight ahead with eyes open, hair without any cover, with a natural look on face and mouth closed.

     

     

    3. A proof of identity and Polish citizenship of a child - a previous passport, or if a child does not have or have never had a passport, the Polish identity card.

     

    In case a person has lost a passport or an identity card – a person applying for a passport makes a statement about the circumstances of the loss of a passport or an identity card (form is available at the consulate).

     

    4. An identity PESEL number – it is the number of a person in the General Electronic System of Population Record (Powszechny Elektroniczny System Ewidencji Ludności - PESEL), that contains data of people permanently residing in Poland or people obliged to have this number due to other requirements, is conferred by the Minister of Internal Affairs.

    PESEL number is required when applying for the Polish 5-year passport. Without a PESEL number it is not possible to apply for a passport. To Polish citizens who are born abroad or reside permanently abroad the PESEL number is given through the consulate. The procedure is exempted from payment.

     

    • For children under 12 years of age a PESEL number is given through the consul after the submission of a passport application and a copy of child's Polish birth certificate (ODPIS SKRÓCONY AKTU URODZENIA).
    • If a child is over 12 years, it is required to contact the consulate about 2 weeks before the passport meeting. Before visiting the consulate parents shall send to our office (by post)  an application form for granting PESEL number with an original of the child’s Polish birth certificate (ODPIS SKRÓCONY AKTU URODZENIA).

    5. An abbreviated or unabbreviated copy of birth certificate issued by a Polish register office - applies to children who have never had a passport and those who do not have an identity number PESEL.

     

    In the absence of paternity of a minor (under Article 42 Paragraph 2 or Article 61 Paragraph 2 of the Law on civil status) - single mother is required to submit an unabbreviated copy of the Polish birth certificate of a child.

     

    If a child's father is not a Polish citizen the unabbreviated copy of the Polish birth certificate of a child is also required.

     

    6. An abbreviated or unabbreviated copy of the marriage certificate of parents issued by the Polish register office.

     

    7. A valid evidence of the identity of parents or legal guardians - passports (European Union’s citizens may submit an ID card instead of a passport).

     

    NOTE: According to the Polish law an identity of a parent/guardian  is not certified by the documents, which are not valid anymore, by copies of passports or identity cards and by other documents, such as driver's license. Parents who do not have a valid passport or ID card cannot effectively give their consent to the issuance of a passport for a child.

     

    8. Written consent of parents or legal guardians to issue a passport for the child - parents sign a consent before a consul, directly on the passport application.

    If one parent cannot be present at the meeting, one may give consent for the issue of a passport for one’s child in front of a notary (in the UK it is a notary public) or passport authority (consul or voivode) and the other parent should submit the original of this consent at a passport meeting at the consulate. An example of a consent may be obtained on request sent directly by an e-mail: manchester.paszporty@msz.gov.pl).

    If in the judgment the court has determined that a parental authority is given to the only one parent, it does not require the consent of the other parent for a child passport. In this case, the consulate requires submitting an original judgment order of the court.

    In the absence of agreement between the parents to the issuance of a passport to the child or in a case of an inability to obtain the consent of one of them, be submitted to the judgment of the British (Specific Issue Order That Allows a passport to be 'issued by the Consulate General of the Republic of Poland in Manchester is a minor child without the consent of the one parent) or Polish court to allow the child passport without the consent of the other parent.

    In the absence of paternity of a minor (under Article 42 Paragraph 2 of the Law on civil status) - single mother is required to submit an unabbreviated copy of the Polish birth certificate of a child.

    In case of death of a parent – a copy of a death certificate must be submitted to the consulate.

     

     9. Proof of payment of consular fee - the fee must be paid at the consulate in cash or by a postal order issued to the Consulate of Poland in Manchester. Consulate accepts also credit or debit card payments.

     

     10. Proof of the right to consular fee allowance – school ID card or an original letter from a school confirming that a child attends school.

     

     

    In special cases, if the data contained in the documents submitted by any person or information contained in the records available raise doubts about the identity or the nationality of the person or there are any inconsistencies in the data of the person in the available documents and records, the passport authority may request the submission of:

    -     an abbreviated or unabbreviated copy of the birth certificate issued by a Polish register office,

    -     an abbreviated or unabbreviated copy the marriage certificate issued by a Polish register office,

    -     a document certifying the person has been granted Polish citizenship under the provisions of the Act on Polish citizenship.

     

    Legal basis: § 5. 1 Regulation of the Minister of Internal Affairs and Administration of 16 August 2010 on passports (Journal of Laws No. 152, item. 1026).

     

    NOTE: Should you have any questions or concerns regarding the issuance of passports please do not hesitate to send direct questions to manchester.passports@msz.gov.pl.